Vision Purchasing

Purchasing

The Creditors Ledger, allows Suppliers to be grouped for Terms and Currency and posting requirements, and added reporting filters supplied through the Sort Code (2 char) and Account Codes (16 char).

Support is provided for Head Office Billing - where you order on a number of suppliers whose accounts are received through a buying group.

Support is also provided for multiple contacts (15) and emailing of purchase documents.

Work Flow

The Work Flow in the purchase area is as shown here. Each step is somewhat optional. You are able to enter in a Supplier Invoice and the earlier required steps will be back filled. The use of requisitions is optional.

If you have entered a Purchase Order in the system, you can draw that information through to the delivery stage and the to the invoice stage, or direct to the invoice stage. This saves re-keying of information, and allows you to track the status of stock and orders.

Suggest Order

One exceptionally useful function on the Purchase module is the suggest order function. In orders you choose the supplier and then the suggest order will look at the products mapped to the supplier and orders related to those products, re-order levels, lad times and current sales volume and assess how many of each product you need. A quick review of this allows you to accept or change any quantities, and then having accepted the list, make further changes and ad other products required.

Reporting

The range of reports provided includes the typical age listings, and a very useful Offsets Report, Outstanding Orders, and Purchases by Supplier